Attendee Information *Please Read*

Terp Float 2024 – Attendee Information Packet

Event Address:
Sparrowhawk Camp - 21985 N Ben George Rd, Tahlequah, OK 74464

Dates:
August 1st – August 4th

  • Thursday: Check-In & Pre-Party
  • Friday & Saturday: Festival
  • Sunday: Pack It Out / Festival Over

Check-In:
Check-in will be available starting at 3 PM on Thursday, August 1st. This is for attendees who have purchased the early bird check-in pass for $15 on our website. You can purchase the pass at the gate, but it is highly encouraged that you purchase this pass ahead of time as we are only releasing a limited number of pre-party passes.

VIPs can check in at 11am with vendor load in.

The entrance is on a maintained dirt road. While it is accessible for all vehicles, a 4WD or AWD is recommended to navigate the grounds easily.

Everyone will sign a waiver upon arrival. Please be patient at check-in. If there is a line, please make sure your car is on the right side of the road, leaving room for vehicles to pass by exiting the venue.

If you don’t plan on arriving until Friday, August 2nd, we kindly ask that you wait until after 11 AM to check in. This will allow us to get all Friday Floaters on the water and relieve congestion as we get a lot of attendees on the water that morning.

Upon arrival, you will see a check-in at the main booth along the main road. You will need your order number and name for check-in. You will receive wristbands for everyone in your party, and you will be responsible for distributing the wristbands and communicating with them upon arrival. When they arrive, you can meet them at the main entrance and hand them a wristband. We will not be able to hold tickets and distribute them for you once your guests arrive. Please plan ahead and communicate with your friends who will be joining you.

Heat Warning:

It is HOT in Oklahoma! 

1. Hydrate, Hydrate, Hydrate!

  • Drink plenty of water throughout the day. Aim to drink at least 8 ounces every hour, even if you don't feel thirsty.
  • Avoid excessive alcohol and caffeine as they can lead to dehydration.

2. Take Breaks in the Shade

  • Find shaded areas to rest and cool down periodically.
  • Use our cooling stations and hydration spots located throughout the festival grounds.

3. Wear Appropriate Clothing

  • Light-colored, loose-fitting clothes are best for staying cool.
  • Don’t forget a hat and sunglasses to protect against the sun.

4. Recognize the Signs of Heat Illness

  • Heat Exhaustion: Symptoms include heavy sweating, weakness, cold, pale and clammy skin, a fast, weak pulse, nausea or vomiting, and fainting.

Reentry:
Reentry is allowed with a valid wristband. We are aware that many guests will be staying off-property, either locally or in hotels in Tahlequah.

The main festival grounds will be fairly dormant during the day. Most guests will be on the river floating, resting, hanging out at the campsite, or at our second river stage where we are hosting live music during the day.

We start live music at 6 PM within the main festival grounds. During the day, our second stage will be hosting live music from noon until sundown. That stage will also host some evening and late-night shows. (Refer to the daily schedule for set times).

Consumption:
This whole resort is cannabis-friendly. Please make sure you are following all local and state laws. Please consume responsibly.

You can bring your own alcohol on the property. Please be responsible and note that alcohol consumption and heat can be dangerous.

Camping:
Camping is first-come, first-served. There is plenty of room for everyone, but the most popular spots right along the river will go first. You can arrive as early as 1 PM on Thursday to claim your camping spot. Campers will be able to park their car near their camping area in most cases. Please be aware of space and be courteous to your neighbors. Use reasonable judgment and don’t take up unnecessary space.

Generators and power sources are allowed in the camping area. We do not have camping sites with power sources available. Please plan ahead!

You are allowed to bring bikes, e-bikes, UTVs, ATVs, and golf carts on the property. We have a strict "one and done" policy for those speeding, being dangerous, or driving while intoxicated.

If you are not floating, we will have live music daily at the swimming hole and river take-out. This is a great place to hang out if you don’t intend on floating the river.

Fires are allowed, and you can grill and cook food. Please note we will have 15+ food trucks on the property, some open for breakfast and lunch, and all open in the evenings.

There is over half a mile of riverfront camping at Sparrowhawk. Be aware that the ground is a mixture of rock and sand. You will be allowed to car camp along the river. Shade is sparse for riverfront camping, so plan ahead.

We have ample shaded camping among the tree groves and in shaded areas as well.

Bags of ice will be available for purchase all weekend at a select location.

Camping Checklist:

  • Tent (make sure you have stakes and a rain fly)
  • Sleeping Bag / Pillow / Blankets
  • Air Mattress or Sleeping Pad
  • Camping Chairs
  • Cooler (Ice will be available on site)
  • Reusable Water Bottles
  • Sunscreen (High SPF)
  • Hat / Cap
  • Sunglasses
  • Lightweight, Breathable Clothing
  • Extra Undergarments and Socks (IMPORTANT)
  • Flip Flops
  • Comfortable Shoes / Water Shoes
  • Toothbrush / Mouthwash / Deodorant
  • Wet Wipes / Hand Sanitizer
  • Portable Charger / Phone Charger
  • Generator (If you need power)
  • Flashlight

Do not block roads or pathways for cars to enter or exit, you will risk being towed.

Food & Drinks:
We will have tons of amazing food trucks available all weekend, but here are some good ideas:

  • Non-perishable snacks
  • Trash bags
  • Water, Water, Water
  • Utensils, Plates, Cups
  • Napkins / Paper Towels

Comfort & Entertainment:

  • Foldable Table
  • Shade Canopy / Tarp
  • Portable Speaker
  • Portable Fan
  • Earplugs
  • Musical Instrument (for late-night camp jams)
  • Yoga Mat (we will have daily yoga classes)
  • Decorative Lights for your campsite
  • Hammock

Safety & First Aid:

  • First Aid Kit
  • Insect / Bug Repellent
  • Allergy Medication (if needed)
  • Any prescriptions you need
  • Emergency Contact Information

Float Trip:
We float on both Friday (8/2) and Saturday (8/3). Please note and be aware of which day you are floating the river (some will float both days).

Float check-in is from 8 AM – 11 AM on both days. Please do not arrive after 11 AM and expect to get on the river after we have closed the float check-in. Make sure everyone in your party that plans to float is with you when checking in. Everyone in your party will need to sign a waiver prior to floating. Typically, the later you arrive, the less busy it will be.

  • You will be shuttled 6 miles upstream where you will float back down to Sparrowhawk Resort. The water is typically calm with a fairly slow current.
  • River authority does not like glass on the river, please be cautious of local laws and understand GRDA river rules. They do monitor the river and will issue tickets if you are not following the rules.
  • The float typically takes 3-4 hours from put-in until you reach Sparrowhawk Camp. It could be longer if you don’t paddle or plan on hanging out on the riverbanks for extended periods of time.

Sharp objects are not a good idea and should be avoided on the river. You risk popping a hole in the raft or serious injury.

Every floater will be required to sign and submit a waiver before floating.

  • Bring lots of sunscreen, snacks, drinks/WATER, a portable stereo, an umbrella (for shade), and a dry bag if you have one. Make sure you grab ice before you leave!
  • Water shoes or hard-sole shoes are recommended for the river trip.
  • Note on the provided map where the float check-in area is on the festival grounds. Make sure everyone in your party that intends to float is with you when you arrive at check-in.
  • If you are renting a raft, float, or kayak, vests and paddles will be provided for you. Please make sure you wear your life vest.
  • For floaters bringing their own raft, you will meet at the float check-in area. Please make sure you have all necessary gear, including a life vest.
  • Personal crafts require a tag from the GRDA, and we will be issuing these for you the morning you are floating. Make sure you have this tag visible and on your flotation device.

Food:
We will have 15+ food trucks on site. Food will be available Thursday through Sunday. Some food trucks will be open for breakfast and lunch, and all will be open from 6 PM until late into the night.

RV / Trailer:
For attendees planning on bringing RVs, all of them will be parked in assigned spots. RV hookups have water and power but no sewer. Sparrowhawk does have a dump on the property for sewer and grey water. If you intend on bringing a trailer or RV and do not have a pass, make sure you purchase one prior to arrival. We are currently sold out of hookup RV spaces. For spaces with no hookups, you are allowed to operate a generator or alternative power source.

ATM:
We will have an ATM on-site, but we always recommend coming prepared with cash for vendors, food, and drinks.

Restrooms:
We will have port-a-potties situated all over the festival grounds. They will be serviced and cleaned throughout the weekend.  There is also a bathroom/shower area. It has 3 men's and 3 women's showers, plan ahead.

Off-Site Hotels:
If you plan on staying off-site, we recommend booking at the Holiday Inn Express in Tahlequah. You can also take a look at Tru by Hilton or the Best Western.

Shuttle Service:
If you are looking for a ride to or from the event, we recommend utilizing the local taxi service, “FETCH GIRL.” They can be reached at 918-774-2510.

Parking:
We will have a designated day parking area for those staying off-site Parking We will have a designated day parking area for those staying off site or planning on coming and going. Those staying on site it is recommended you camp near your vehicle.

Tickets

Festival Only tickets will be sold at the door all weekend long. We recommend you bring cash to purchase at the door passes.

Point of Contact

Josh Berner – 918-931-8931

Brent McDonald – 916-276-4850

Feel free to text or call us with an questions.