Vendor Information 2025
Terp Float 2025 – Vendor Information Packet
First and foremost, we want to say that we appreciate your sponsorship of Terp Float 2025! This event doesn't happen without the support of our sponsors. We hope we can provide enough information below to ensure your organization has an amazing time.
Event Address: Diamondhead Resort - 12081 OK-10, Tahlequah, OK 74464
7/31 – 8/3
Thursday 7/31 : Load In & Pre-Party
Friday & Saturday 8/1 & 8/2: Festival
Sunday 8/3: Load Out
Check In: Check in will be available starting at 9am on Thursday , 7/31. We HIGHLY encourage all vendors to show up on Thursday to get settled in. Even if you are just dropping off your booth equipment and claiming your space within the festival grounds.
Once you arrive, you will see a check in at the main booth along the main road in.You will need order number and name for check in. You will receive wristbands for everyone in your party and YOU will be responsible for distributing the wristbands and communicating with them upon arrival. When they arrive you can meet them at the main entrance and hand them a wristband. WE WILL not be able to hold tickets and distribute them for you once your guests arrive. Please plan ahead and communicate with your employees this important rule. We recommend your group arrives together if possible.
If you cannot arrive until Friday (8/1) please check in after 11am. We will be getting Friday floaters on the water and we will have all staff hands on deck and will not be able to assist you from 8am – 11am while we are facilitating getting everyone on the water.
On Thursday you will be allowed to pull your vehicle into the festival grounds area to drop off any gear or equipment you have. Once you drop off your gear, we have a dedicated vendor parking area close to the main festival grounds. If you arrive on Friday, you will not be able to pull a vehicle into the main booth area.
- Reentry is allowed with a valid wristband. We are aware of lots of guests staying off property, local or hotels in Tahlequah.
Booths: You will have a 10x10 are, unless you have purchased a larger booth space. Please be aware we have limited space, and you will need to be right up next to the vendor next to you. The main festival grounds will be pretty much dormant during the day. Most guests will be on the river floating, resting, hanging out at the campsite or at our 2nd river stage where we are hosting live music.
- We start live music at 5pm within the main festival grounds and we recommend you be present at your booth at this time or prior.
- Although we will have security on site 24 hours and monitoring the festival grounds DO NOT leave valuables unattended at your booth with nobody there.
- Please bring tent, tables, Chairs or anything you will need for your event space. Tie downs, sandbags, weights are all a great idea to make sure your tent is secure. Be prepared for potential high winds and have a plan to secure your tent in case of this event,
- 110v power access will be provided for all vendors. Power will only be turned on from 5pm – 2am (or after music ends). You are allowed to bring your own generator and power sources. This is a good idea for booths that REQUIRE power to function and potentially after hours. We run commercial generators for the vendors but they will not be running when the festival grounds are dormant. If you booth is trying to power something that pulls excessive watts, it will be a good idea to bring an additional power source for your booth. If your booth is pulling excessive watts and causing the generator or power grid to shut off, you will be asked to unplug.
- We ask that vendors remain set up through 11pm on Friday and Saturday as to respect the artists and the festival goers. Live music will go until 2am on the main stage.
- Misters , fans , ACs are good ideas to keep festival goers cool and is always a great idea to attract people to your booth. Booths do not have access to a water hose so plan accordingly.
- Bring lights to keep your vendor booth illuminated as it gets dark out.
- We will have ice available on site for vendor purchase, we will also have a booth that will be handing out free bottled water when the festival grounds are open.
Please make sure you are staking down your tents and vendor area. Weather in unpredictable in Oklahoma and can change at any time. Make sure your tent is prepared to withstand wind and rain.
VIP BAGS – We have (150) VIP bags for attendees who purchased this option. VIP bags will be filled with swag from terp float sponsors and terp float production.
Sponsors have the option for medicated (licensed) samples (60-75 total items should be sufficient) or swag to contribute (150 items). Licensed product need to be transferred to our partner dispensary by 7/28. Swag bag ideas include: Stickers, Koozies, Tshirts, Beach Balls, or a licensed product for the MMJ Card VIPs to try your product.
Swag Items Sent To: 1004 North Jones Ave Tahlequah OK (Deadline 7/28) – we encourage you to send swag prior to 7/28 to ensure we can get VIP bags together in time!
Licensed Products: Stoney’s Joint (DAAA-9CMS-RSSL)
1401 ½ E Downing Street Tahlequah Oklahoma 74464
Contact: Freddie – 918-822-3282
*** all sample products need to be invoice at $.01 each, please communicate with the dispensary on when you plan on delivering the products.
Consumption
This whole resort is cannabis friendly. Please make sure you are following all local and state laws. Please consume responsibly.
You can bring your own alcohol on property. Please be responsible and note that alcohol consumption and heat can be dangerous.
Camping
Camping is first come , first serve. Their is plenty of room for everyone, but the most popular spots right long the river will be first to go. You can get there as early as 9am Thursday to claim your camping spot. Campers will NOT able to park their car near where they are camping in most cases, unless you are camping in our reserved car camping area. Please be aware of space and be courtesy of your neighbors. Please use reasonable judgement and don’t take up unnecessary space.
You are allowed generators and power sources in the camping area. We do not have camping sites with power sources available. Please plan ahead!
You are allowed to bring bikes, e-bikes, UTVs, ATVs and Golf Carts on the property. We have a strict one and done policy if you are speeding , being dangerous or driving while intoxicated.
If you are not floating, we will have live music daily at the swimming hole and river take out. This is a great place to hang out if you don’t intend on floating the river.
Fires are allowed and you can grill and cook food. Please note we will have 13+ food trucks on the property and some will be open for breakfast and lunch, ALL will be open in the evenings.
We have ample shaded car camping among the tree groves and in shaded areas as well.
Floating
We float on both Friday (8/1) and Saturday (8/2). Float check in is from 8am – 11am on both days. Please do not arrive after 11am and expect to get on the river after we have closed the float check in.
- You will be shuttled 6 miles up stream where you will Float back down to Diamondhead Resort. The water is typically calm with a fairly slow current.
- River authority does not like glass on the river, please be cautious of local laws and understand GRDA river rules. They do monitor the river and will issue tickets if you are not following the rules.
- The float typically take 3-4 hours from put in until you reach Diamondhead Resort.It could be longer if you don’t paddle or plan on hanging out on the riverbanks for extended period of time.
- Sharp objects are not a good idea and should be avoided on the river. You risk popping a hole in the raft or serious injury.
- Every floater will be required to sign and submit a waiver before floating.
- Bring lots of sunscreen, snacks , drinks, portable stereo, umbrella (for shade) and a dry bag if you have one. Make sure you grab ice before you leave!
- Water shoes or a hard sole shoe are recommended for the river trip.
- Note on the provided map where the float check in area is on the festival grounds. Make sure EVERYONE in your party that intends to float is with you when you arrive at check in.
- If you are renting a raft , float or kayak. Vests and paddles will be provided for you. Please make sure you wear your life vest.
- Private boats and rafts are not permitted at this resort. You can bring floaties or inflatables to hang out along the river.
Food
We will have 13+ Food Trucks on site. We will have food available Thursday through Sunday. Some food trucks will be open for breakfast and lunch, and ALL will be open from 6pm – late into the night.
RV / Trailer
For Vendors planning on bringing RVs, all of them will be parked in assigned spots. Diamondhead does have a dump on property for sewer and grey water, but one is near the resort. If you intend on bringing a trailer or RV and do not have a pass make sure you purchase one prior to arrival. We are currently sold out of hook up RV spaces. For spaces with no hook ups, you are allowed to operate a generator or alternative power source but do need an RV pass.
ATM
We will have an ATM on site , but we always recommend coming prepared with cash for vendors, food and drinks.
Restrooms
We will have port-a-pottys situated on the festival grounds. Also there is a couple bathroom / shower areas on property.
Off Site Hotels
If you plan on staying off site , we recommend booking at the Holiday Inn Express in Tahlequah.You can also take a look at Tru by Hilton or the Best Western.
Parking
We will have a designated day parking area for those staying off site. Those staying on site will have designated vendor parking.
Tickets
Festival Only tickets will be sold at the door all weekend long. If you are needing additional tickets for your staff or guests you can purchase online in advance, or at the door.
Point of Contact
Josh Berner – 918-931-8931
Brent McDonald – 916-276-4850
Feel free to text or call us with an questions.